Executive Administration Officer Position

Executive Administration Officer
Organization: ActionAid International
Department: ADMINISTRATION/HR
Position: HR/Administration Manager
Direct Hierarchy: Finance Director
Contract duration: Three Years
Start Date: As soon as possible


We are a humanitarian NGO, which supports vulnerable populations, affected by humanitarian crises worldwide. We provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Our 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.


Position profile
Under the direct supervision of the Finance Director, he/she is responsible for recruitment as well as assisting in day-to-day operations of the human resources and administrative functions.
Responsibilities
-Responsible for open ,transparent ,effective and fast recruitment processes;
Work closely with HR and CFM to deliver recruitment needs.
Design recruitment advertisements for open position.
Ensure that recruitment procedures are followed as per our policies.
Ensure that all open vacancies are opened both internally and externally through the relevant channels; Responsible for updating all staff members on all approved vacancy positions
Responsible for identifying suitable recruitment channels & selecting the best applicants
Utilize assessment tools for selection process
Screen applications for basic compliance with position qualifications, summarize CV’s for easier evaluation and interviews by the respective managers.
Obtain and assess all credentials of the candidates when required
Ensure there are written tests in place for all ongoing recruitments.
Schedules interviews, make follow ups and ensure feedbacks are given to each interviewed candidates
Actively participate in interviews when required/requested.
Maintain an active and organized data base of applicants for various positions
Report weekly and when required to recruitment & staffing management for progress update and further instructions
Conduct reference checks for all to be hired/successful candidates.


General HR
Update the field Teams with HR information ie.information to be posted on the notice boards.
Ensure that staff personnel folders are complete with all documents/contents as per our policies (contract, CV, Application letters, Interview Records, Leave forms, certificates, diploma and other required documents;
Filing of all processed HR papers and documents into appropriate files.
Assist in regularly updating the staff leaves Follow up and planning
Assist with the preparation and updates of staff data bases with the relevant information.
Perform any other duty as requested by the Finance Director.


Requested Profile
Bachelor’s Degree in Business Administration, Human Resource, Public Relations or related field.
1 – 7 Years Experience in Recruitment preferably in an NGO with a proven track record of success
Acquaintance with employment labour laws, various regulations and statutory law
Computer Literate – MS Outlook and Excel and basic software application and and familiarity with the internet and email communications
Excellent communication skills
Competencies based interviewing experience
Online recruitment systems experience
Excellent IGPATS
Good understanding of the English and Kiswahili
Strong analytical skills (context, people …)
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
Capacity to build a maintain a strong professional network.


Remuneration:
We offer a competitive remuneration based on skill and experience including;
Monthly Salary GBP( £) 2,150pm- GBP( £) 2,651PM
Group Medical & Life Cover
Relocation Cost and Housing Covered by the Employer
Organizational Car and driver
Per diem & over night allowance on mission not in duty stations


How to apply:
Application Procedure
Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae, three work related referees, contacts to hr@action-aid.org and received on or before 5.00pm on 30th September 2017
Please note that only the shortlisted candidates will be contacted.
ActionAid International is an Equal Opportunity Employer.

Careers

Expatriate Finance Manager Vacancy

Expatriate Finance Manager Vacancy-ActionAid
ActionAid International
GBP( £) 7250- GBP( £)7,570 p m – Permanent



We are a nonprofit organization that works to improve the lives of children and families around the world. We focus on early childhood care and education, children’s rights, empowerment of women and girls, maternal/child health, and grassroots community development.
The successful applicant will have a total of 3 years’ experience in Administration/Finance/Marketing having worked in a similar position.


Key Functions For the Finance Manager Job.
Assist in the coordination of events held, geared at increasing awareness of courses offered in Helix and increasing the uptake of participants
Frequently maintain contact and gather feedback from clients and participants on our client relationship management (CRM) database
Facilitate and coordinate the travel logistics and in country stay for all course participants during course seasons
Compile feedback forms, lessons learnt and action plans for each course
Coordinate and handle the administrative logistics around staff when going for trainings
Track domain expenses and periodically give status reports
Manage the internal training calendar for the team
Update internal trackers , smart sheets and sites as guided
Streamline and ensure efficient in administrative activities within the organization.
Work closely with finance team for quarterly reports and tracking
Assist in monitoring, reporting and invoicing of various projects within the Agresso.
Coordinate internal events and activities
Qualities & Skills: This position requires a well-organized, self-motivated individual with strong prioritization skills to effectively and efficiently carry out the desired duties and responsibilities.
Other relevant skills include:
English speaker with local training and experience.
Self -driven. Motivated, independent individual
An eye for details, thoroughness an accuracy in work
Outgoing, energetic, adaptable and flexible team player
Good interpersonal skills
Computer proficient with strong excel skills
Excellent IGPATS



Education Requirements for the Finance Manager  Job
Bachelor’s level degree in Administration/Accounting/Marketing with Accountancy training.


Remuneration:
We offer a competitive remuneration based on skill and experience including;
Monthly Salary GBP( £) 7250- GBP( £)7,570 p m
Group Medical & Life Cover
Relocation Cost and Housing Covered by the Employer
Per diem & over night allowance on mission not in duty stations
Availability: State availability (notice period) in your application letter.



Deadline:
Interested parties should send in their applications on or before 5 pm on 30th September 2017
Correspondence:Applications and detailed CV to be addressed to HR Manager and sent by email to hr@action-aid.org with email subject tittle- Application for Expatriate Finance Manager Vacancy.
Applications not meeting minimum requirements will not be considered. Only shortlisted candidates will be contacted


ActionAid International
We are a nonprofit organization that works to improve the lives of children and families around the world. We focus on early childhood care and education, children’s rights, empowerment of women and girls, maternal/child health, and grassroots community development.

Careers

Accountant Vacancy-ActionAid 

Accountant Vacancy-ActionAid
ActionAid International 
GBP( £) 2750- GBP( £)2,970 p m – Permanent
Start Date: As soon as possible



We are a nonprofit organization that works to improve the lives of children and families around the world. We focus on early childhood care and education, children’s rights, empowerment of women and girls, maternal/child health, and grassroots community development.
The successful applicant will have a total of 3 years’ experience in Administration/Finance/Marketing having worked in a similar position.


Key Functions For the Accountant Job.
Assist in the coordination of events held, geared at increasing awareness of courses offered in Helix and increasing the uptake of participants
Frequently maintain contact and gather feedback from clients and participants on our client relationship management (CRM) database
Facilitate and coordinate the travel logistics and in country stay for all course participants during course seasons
Compile feedback forms, lessons learnt and action plans for each course
Coordinate and handle the administrative logistics around staff when going for trainings
Track domain expenses and periodically give status reports
Manage the internal training calendar for the team
Update internal trackers , smart sheets and sites as guided
Streamline and ensure efficient in administrative activities within the organization.
Work closely with finance team for quarterly reports and tracking
Assist in monitoring, reporting and invoicing of various projects within the Agresso.
Coordinate internal events and activities
Qualities & Skills: This position requires a well-organized, self-motivated individual with strong prioritization skills to effectively and efficiently carry out the desired duties and responsibilities.
Other relevant skills include:
English speaker with local training and experience.
Self -driven. Motivated, independent individual
An eye for details, thoroughness an accuracy in work
Outgoing, energetic, adaptable and flexible team player
Good interpersonal skills
Computer proficient with strong excel skills
Excellent IGPATS
Education Requirements for the Accountant Job
Bachelor’s level degree in Administration/Accounting/Marketing with Accountancy training


Remuneration:
We offer a competitive remuneration based on skill and experience including;
Monthly Salary GBP( £) 2750- GBP( £)2,970 p m
Group Medical & Life Cover
Relocation Cost and Housing Covered by the Employer
Per diem & over night allowance on mission not in duty stations
Availability: State availability (notice period) in your application letter.


Deadline:
Interested parties should send in their applications on or before 5 pm on 30th September 2017
Correspondence:Applications and detailed CV to be addressed to HR Manager and sent by email to hr@action-aid.org with email subject tittle- Application for Accountant Job.
Applications not meeting minimum requirements will not be considered. Only shortlisted candidates will be contacted


ActionAid International
We are a nonprofit organization that works to improve the lives of children and families around the world. We focus on early childhood care and education, children’s rights, empowerment of women and girls, maternal/child health, and grassroots community development.

Careers

Administration Manager Vacancy-ActionAid 

Administration Manager Vacancy-ActionAid
ActionAid International 
GBP( £) 5750- GBP( £)5,970 p m- Permanent
Organization: ActionAid
Department: ADMINISTRATION/HR
Position:Administration Manager
Direct Hierarchy: Country Director
Contract duration: Five Years
Start Date: As soon as possible


We are a humanitarian NGO, which supports vulnerable populations, affected by humanitarian crises worldwide. We provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Our 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.


Position profile
Under the direct supervision of the Country Director, he/she is responsible for recruitment as well as assisting in day-to-day operations of the human resources and administrative functions.
Responsibilities
-Responsible for open ,transparent ,effective and fast recruitment processes;
Work closely with HR and CFM to deliver recruitment needs.
Design recruitment advertisements for open position.
Ensure that recruitment procedures are followed as per our policies.
Ensure that all open vacancies are opened both internally and externally through the relevant channels; Responsible for updating all staff members on all approved vacancy positions
Responsible for identifying suitable recruitment channels & selecting the best applicants
Utilize assessment tools for selection process
Screen applications for basic compliance with position qualifications, summarize CV’s for easier evaluation and interviews by the respective managers.
Obtain and assess all credentials of the candidates when required
Ensure there are written tests in place for all ongoing recruitments.
Schedules interviews, make follow ups and ensure feedbacks are given to each interviewed candidates
Actively participate in interviews when required/requested.
Maintain an active and organized data base of applicants for various positions
Report weekly and when required to recruitment & staffing management for progress update and further instructions
Conduct reference checks for all to be hired/successful candidates
General HR
Update the field Teams with HR information ie.information to be posted on the notice boards.
Ensure that staff personnel folders are complete with all documents/contents as per our policies (contract, CV, Application letters, Interview Records, Leave forms, certificates, diploma and other required documents;
Filing of all processed HR papers and documents into appropriate files.
Assist in regularly updating the staff leaves Follow up and planning
Assist with the preparation and updates of staff data bases with the relevant information.
· Perform any other duty as requested by the Finance Director.


Requested Profile
Bachelor’s Degree in Business Administration, Human Resource, Public Relations or related field.
3 – 7 Years Experience in Recruitment preferably in an NGO with a proven track record of success
Acquaintance with employment labour laws, various regulations and statutory law
Computer Literate – MS Outlook and Excel and basic software application and and familiarity with the internet and email communications
Excellent communication skills
Competencies based interviewing experience
Online recruitment systems experience
Excellent IGPATS
Good understanding of the English and Kiswahili
Strong analytical skills (context, people …)
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
Capacity to build a maintain a strong professional network.

Remuneration:
We offer a competitive remuneration based on skill and experience including;
Monthly Salary GBP( £) 5750- GBP( £)5,970 p m
Group Medical & Life Cover
Relocation Cost and Housing Covered by the Employer
Organizational Car and driver
Per diem & over night allowance on mission not in duty stations.


How to apply:
Application Procedure
Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae, three work related referees, contacts to hr@action-aid.org and received on or before 5.00pm on 30th September 2017. Please Write “Application for Administration Manager Vacancy” in the subject line.The position is open until filled due to the urgency of the the recruitment.
Please note that only the shortlisted candidates will be contacted.
ActionAid is an Equal Opportunity Employer.


ActionAid International
We are a humanitarian NGO, which supports vulnerable populations, affected by humanitarian crises worldwide. We provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Our 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

Careers

Expatriate Procurement Manager Vacancy-ActionAid

Expatriate Procurement Manager Vacancy-ActionAid
ActionAid International 
GBP( £) 7,550- GBP( £)7,970 p m – Permanent
Organization: ActionAid International
Department: Logistics&Procurement
Position: Expatriate Procurement Manager
Direct Hierarchy: Country Manager
Contract duration: Five years renewable contract.
Start Date: As soon as possible


We are a humanitarian NGO, which supports vulnerable populations, affected by humanitarian crises worldwide. We provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Our 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.


Position profile
Under the overall guidance and supervision of the Country Director, the Procurement Manager ensures that s/he performs transparent and efficient logistics activities for our programmes.
Specific Duties and responsibilities
In accordance to our procurement procedures, be responsible for the procurement process of all items or services purchased and agreed with the Logistics Manager
Receiving orders from the various departments, signing them and updating in the order follow up.
Responsible for signing all procurement memo for procurement;
Responsible to setting up the correct procurement procedure for each purchase;
Contact requesters to ensure correct specifications of each items ordered, in order to avoid non-matching procurement;
Ensure procurement of goods and services is always done following the value for money principle;
Accountable for Compliance with respects to all capital procurements;
Establish the monthly purchase forecast, gathering all purchase that will be done, and send it to the Country logistics Manger.
Accountable for the reception of all items delivered or in transit to the office;
Accountable for quantity and quality check of all goods received;
Ensure the information flow between the different Stakeholders in the supply chain;
Responsible for transmission to finance all procurement files for payment
Responsible for filling the logistics and compliance procurement file;


Required Profile
Bachelor degree in purchasing Supply Management ,Business Administration,Finance,Management or Chartered Institute of Purchasing and Supply or higher national diploma in store, logistics management or equivalent.
At least 5 years relevant experience in procurement and logistics management in NGOs.
Computer literate and with excellent IT Knowledge.
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
Strong people management and leadership skills;
Excellent communication skills.
Strong analytical and conceptual skills.
Experience in providing inputs to proposals and donor reports in procurement and logistics.
Demonstrated experience in overall responsibility and accountability for the logistical management of an organization.
Ability to work under pressure,deal constructively with stress and working long hours.
Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
Computer Literate – MS Outlook and Excel and basic software application and and familiarity with the internet and email communications
Excellent communication skills
Competencies based interviewing experience
Excellent IGPATS
Good understanding of the English and Kiswahili
Strong analytical skills (context, people …)
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
Capacity to build a maintain a strong professional network.


Remuneration:
We offer a competitive remuneration based on skill and experience including;
Monthly Salary GBP( £) 7,550- GBP( £)7,970 p m
Group Medical & Life Cover
Relocation Cost and Housing Covered by the Employer
Organizational Car and driver
Per diem & over night allowance on mission not in duty stations


How to apply:
Application Procedure
Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae detailing three work related referees and contacts to hr@action-aid.org and received on or before 5.00PM on 30th September 2017. Please write “Application for Expatriate Procurement Manager Vacancy” in the subject line of the email.The position is open until filled due to the urgency of the the recruitment.
Please note that only the shortlisted candidates will be contacted.


ActionAid International
We are a humanitarian NGO, which supports vulnerable populations, affected by humanitarian crises worldwide. We provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Our 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

Careers